Class of
'68, Saving
The Best
For Last
Dunbar High Class of 68 DFW
"Let's Stay Together!"
Minutes of Last Meeting
Minutes of February 11, 2012 Meeting

Minutes
Greater Dallas-Ft. Worth Chapter
Dunbar High School Alumni Association, Texarkana, TX



Meeting was held on Saturday, February 11, 2012 . 2:00 p.m. At the Lakewest YMCA, 3737
Goldman Avenue, Dallas, TX  75212.  Meeting was called to order by President Desmond Smith
and  Ron Patterson offered prayer.  Members in attendance were as listed at the end of these
minutes.  

Meeting agenda was provided and addressed as follows.


1.        Approval of January Minutes.  Motion to accept minutes as written was made by Ron
Patterson and Mary Pegues seconded. Verbal approval was given by the members.

2.        Treasurer's Report.   

               A.  Treasurer, Mary Pegues provide breakdown of funds collected and                 
expenditures.  As of this date account balance is $419.00. Ron Patterson                 moved to
accepted the treasurer's report and Bert Williams seconded.                 Verbal approval was
given by the members.

               B.  Discussed budget requirements for supplies to operate the chapter.  
               Bert Williams moved that $150.00 be allocated for secretarial supplies.                  Ron
Patterson seconded and the members gave verbal approval.  Other                 administrative
requirements would be reimbursed on an as needed basis.

3.        President expressed the need for a chapter social committee.  Bert Williams nominated
Bettie Butler as chairperson for this committee.  Adra Davis seconded, with voice approval by
the members.  Other members will assist as necessary.


4.        Reunion Committees.  

               A. Meet and Greet. Adra Davis indicated that costs received from the hotel for the Meet
& Greet were excessive for what was being provided.                 After some discussion It was
decided that the Banquet/Hotel/Meet& Greet                 Committees will coordinate on this issue
to resolve.  Secretary will                 provide copy of chapter roster with contact information.

               b.   Reviewed and clarified chairpersons and workers for each committee                 as
indicated at attachment to these minutes.

               c,   Registration.  Based on National Mailing List, it is estimated that we                 will be
mailing         approximately 500 letters (4 pages for a total of 2000                 copies). James
Rogers informed that he could get copies printed for .03 a                 copy. Formatted letter and
attachments were provided to James for                 printing. Bert Williams moved that funds be
provided to James in the                 amount of $60 for copies; seconded by Ron Patterson, verbal
member                 approval. Check given to James by the treasurer.  Bert Williams indicated         
        that he would provide postage.  Des Smith agreed to print mailing labels.

               b.  Beverly Reed volunteered to stuff the envelope and several others                 agreed
to meet at Beverly Reed's house on Saturday, February 18, 12:00                 p.m. to help.

5.        Souvenir Book Dedication.  Discussed individuals for the 2012 dedication.  Bert Williams
moved that the 2012 DHS All School Alumni Reunion Souvenir Book be dedicated to Mr. Dan
Haskins.  Charolotte Jones seconded the motion and verbal approval was given by the
members.

6.        Banquet Speaker.  Marvin Abney had been suggested during the previous meeting as a
possible speaker.  James Rogers contacted Mr. Abney who indicated that he would be willing
to speak. Mr. Abney's bio was provided for members information.  After review of the bio Bert
Williams moved that we select Mr. Abney as the banquet speaker for the 2012 banquet.  Adra
Davis seconded the motion and verbal approval was given by the members.  Hotel committee
will check on appropriate honorarium for the speaker.

7.        Friday Event:  Discussed possible ideas for Friday's reception.  Need members to offer
suggestion for theme and activities.

8.        Casino Trip.  Bert Williams has copy of agreement that needs signature. Will need list of
people making the trip so that the casino can prepare packets and club cards.  The bus seats
55 and we will need at least 30 participants, Suggested that bus depart hotel at 8:30, 5 hours at
casino and return to hotel by 4:30.

9.        Funds.  Discussed how to get initial funds for reunion expenses.  Adra Davis motioned
that Chapter funds be used for reunion.   Motion was seconded by Bert Williams.  Funds to be
reimbursed when reunion funds are received. Verbal approval by the members.

10.        Motioned that each member purchase a souvenir ad as means of providing funds.  Adra
Davis seconded and the members gave verbal approval.  

11.        Members should pay registration fees by 10 March.

12.        Letterhead Envelopes.  James Rogers will develop and print envelopes.  Josehine Ellis
offer to provide ink cartridge for printing.

13.        Bert Williams suggested that letterhead be revised so that the flow is from Chapter
name to National designation.  James will revise letterhead.

14.        Ron Patterson reviewed schedule of events adding proposed dates for each action.

15.        March will be held March 10, 2012, at the Lakewest YMCA, 3737 Goldman Avenue,
Dallas, TX 75212

16.        Meeting was adjourned at 4:25 p.m. with Bert Williams offering the closing prayer.






Minutes Prepared 2/16/2012
Beverly Keeling-Reed
Secretary, DFW Chapter
Texarkana Dunbar High School Alumni Association